Accounting Specialist: Freeport, Illinois
The Part-Time Accounting Specialist will handle the general accounting functions of Hughes Recruiting & Consulting and Hughes Industrial, including Accounts Payable, Accounts Receivables, and period-based booking entries and tax filings. The Accounting Specialist may also perform various administrative tasks.
Responsibilities of the Accounting Specialist:
Accounts Payable
- Execute Accounts Payable function, including monitoring amounts for irregularity and accuracy while being cognizant of cost saving opportunities
- KRA – enter incoming bills weekly, by Friday o KRA – cut payable checks weekly by Friday for any bills due in the next 12 days
- KRA – complete Monthly AP Checklist within one week of the end of the month
- KRA – secure completed W9 form from new AP vendors entered into QuickBooks
Accounts Receivable
- Manage Accounts Receivable function, including making bank deposits and collection calls
- KRA – bank deposits should be made by close-of-business daily for checks totaling $5K or more
- KRA – enter ACH payments no less than bi-weekly for posted payments
- KRA – monitor A/R balances weekly, calling any with a balance open past 30 days; maintain weekly contact, escalating to VP F &A at 40 days past due
- KRA – immediately notify client when an invoice is skipped (payment received on a succeeding invoice)
- KRA – create weekly email for Leadership to include bank balances, AR status by 30/60/90 days, detailed collection status of accounts due past 30 days
Bookkeeping
- Execute week-/month-/quarter-/year-end processing of the accounting functions
- KRA – week-end processing, including company financial tracking, must be completed within 1 business day of the invoice/check date
- KRA – month-end processing must be completed within one week of the end of the month
- KRA – pay and upload federal/state unemployment by the end-of-month following quarter end
- KRA – all other reports (941’s, 940’s, end-of-year, W2 files, etc.) must be completed within 30 business days of the end of the reporting period • Complete New Hire reporting
- KRA – run New Hire Report weekly and submit online to State of IL and State of WI
- KRA – report Child Support employment terminations to State of IL weekly
- Complete New Hire reporting
- KRA – run New Hire Report weekly and submit online to State of IL and State of WI o KRA – report Child Support employment terminations to State of IL weekly
Accounting Specialist Qualifications and Personal Characteristics:
- Demonstrates professionalism in all aspects of work and maintains a high standard of quality, integrity, and expertise
- Displays drive and a desire to pursue excellence, has a track record of adherence to process and detailed works, and a desire to meet or exceed goals
- Upholds the highest standards of confidentiality and professionalism in handling sensitive information
- Reflects a positive attitude in mindset and action, enjoys making people happy, and embraces the opportunity to have fun
Requirements:
- Accounting Certificate or relevant work experience
- Experience with QuickBooks, or similar accounting software
Pay for Accounting Specialist: $22 – $28 per hour depending on experience.
Accounting Specialist Benefits:
- Health insurance.
- Paid time off.
- 401k with company match.
- Paid weekly.
- Direct deposit.
- Paid training.
Type: 1st Shift, Full-time
Schedule: General work hours are 24-25 hours/week between the hours 8am-5pm, Monday-Friday, working a minimum of 4 days/week. (i.e. options are 4 six-hour days; or 5 five-hour days)
Are you ready to move from the worries of today to your dreams of tomorrow? If so, give Hughes a call. We are the top-rated staffing, recruiting, and HR experts in the region. We are headquartered in Freeport, IL and have 11 locations across Illinois, Wisconsin, and Minnesota. Where we have offices, we have connections to the best local jobs! Walk in our doors and you’ll find friendly professional staff who dig deep, get results, and most importantly have fun! The reviews speak for themselves, at Hughes we quickly hook you up with companies that offer competitive pay rates, great culture & benefits, and a chance to elevate your life. We offer health insurance and 401(k) too to all our employees. To get the ball rolling, visit us online at www.hughesrecruiting.com and complete our application. We’ll be in touch soon!
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
CHECK US OUT ON FACEBOOK
